All content created with the application has an associated binder and a cover page. The binder contains multiple translations (if available) of a document. In the binder, the administrator can set default translations, assign group filters, and edit related documents. The actual content is filed in the Translations area of the binder.
The content hyperlinks within the Translations area will take you to the cover page that provides helpful information on document properties and status. From the cover page, the author can create and participate in discussions, access versions, and review the content's location within the website.
Via standard hyperlink navigation, you can browse the document library and view the storage hierarchy and content objects.
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NOTE:
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You can also access the document library via the menu in the Editor.
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Navigating via the Document Library Context
A Document Library Context area is available on each binder and cover page. This area provides a hierarchical display of the content location in the document library. You can click on a hyperlink in the displayed hierarchy to navigate to another location in the document library.
Viewing a Binder
- Click the Projects button.
- Click on the name of the project in which the binder is stored.
- Click Document Library.
- Navigate to the folder in which the binder is stored.
- Click on the name of the binder you want to view.
- Review the following information on the cover page:
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Field
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Description
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Properties
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Contains the date and time of the most recent modification and the name of the modifier.
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Translations
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Contains language of the content and, if applicable, associated translations.
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Group Assignments
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Contains the groups to which the binder has been assigned.
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Related Documents
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Contains hyperlinks to other content you have related to this document.
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Document Library Context
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The location of the binder in the document library.
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Website Contexts (if applicable)
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Displays the location(s) in the website to which the binder is linked.
You can click on a hyperlink in the displayed hierarchy to navigate to another location in the website.
For more information on specifying website context, refer to Assigning a Website Context to Document Library Content.
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Viewing a Cover Page
- Click the Projects button.
- Click on the name of the project in which the content is stored.
- Click Document Library.
- Navigate to the folder in which the content is stored.
- Click on the name of the binder containing the content you want to view.
- In the Translations section, click on the name of the content.
- Review the following information on the cover page:
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NOTE:
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For managed documents, the fields display in a different order.
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Field
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Description
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Type
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The type of document.
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Version
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The current version designator for this document. To view previous versions of the document, refer to the Version History area on the document cover page.
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Status
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Document locked by [name] - Indicates an author has locked this document against another author's edits.
Available - Indicates this document is available for checkout and editing.
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Last Modified
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The date and time of the most recent modification and the name of the modifier.
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Last Published
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The date and time of the most recent publication.
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Owner
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The name of the original creator of the file.
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File Name
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The name of the file.
NOTE: For managed documents, this displays as Source File.
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Size
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The size of the file.
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Language
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The language of the content.
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Translation Status
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Displays if the translation is enabled for viewing on the end user website.
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Template
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Displays the template associated with the document.
NOTE: For managed documents, this field only displays when editing properties.
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Hit Count
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Displays the number of views from the end user website.
Hit count is determined per browser session when logged in as an end user or when accessing the Server as an anonymous user. Hit count does not provide any information on the user who accessed the document.
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Version History (if applicable)
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If earlier versions of this item exist, the previous versions are displayed. You can rollback to the previous version to make that version the current version.
For more information on versioning, refer to Using Version History.
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Author Discussion
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Hyperlinks to discussion messages contributed by authors.
For more information on author discussions, refer to Using Subscriptions Within a Discussion.
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Website Discussion
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Hyperlinks to discussion messages contributed by end users.
For more information on website discussions, refer to Using Subscriptions Within a Discussion.
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LMS Transactions
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A history of alert messages received from a Learning Management System (LMS).
This section only displays if transactions exist on the LMS.
For more information on establishing an LMS connection, refer to Creating and Maintaining an LMS Connection within the Server.
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Document Library Context
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The location in the document library in which the content resides.
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Website Contexts (if applicable)
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The location(s) in the website to which the content is linked.
You can click on a hyperlink in the displayed hierarchy to navigate to another location in the website.
For more information on specifying website context, refer to Assigning a Website Context to Document Library Content.
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- To return to the binder, click Return to Binder on the left menu.